Contract Administrator Job Description

Contract Administrators develop, negotiate and evaluate company contracts on behalf of an organization. They are charged with ensuring that both parties are complicit with the terms of the contract, as well as ensuring that all contracts abide by local and federal laws. Contract Administrators may work in a variety of different industries and typically begin their careers as a Contract Specialist before working their way up to Contract Administrator or Contract Manager.

Contract Administrators typically hold a bachelor's degree in Finance, Accounting or Law, though an MBA is often preferred. Overall, the most successful Contract Administrators have a strong knowledge of business financial best practices, an understanding of contract law, and possess a strong attention to detail. They must also be skilled communicators and have excellent negotiation skills.

Contract Administrator Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Contract Administrator to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Contract Administrator

• Develop contract proposals to support organizational goals
• Review contract estimates, including proposed materials, production costs, etc and determine whether they seem reasonable and accurate
• Ensure that all records are accurate and up to date
• Write contract letters and other communications and notices
• Negotiate and approve contract terms while ensuring that projects remain within the established budget
• Attend meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Create regular status reports regarding progress on projects
• Analyze contracts to ensure they comply with state and federal laws and regulations

Qualifications for Contract Administrator

• 3+ years prior experience in a contract administration role or a related field
• Exemplifies knowledge of contract law, accounting principles and finance
• Has strong negotiation and mediation skills
• Possesses superior attention to detail in order to spot inconsistencies in contracts
• Has previous experience in customer service and strong communication skills
• Able to work productively independently and as part of a team
• Must have excellent analytical thinking skills and problem solving abilities
• Previous experience as a project manager, or coordinating large projects is an asset
• Should exhibit strong organizational and time management abilities